Users frequently find themselves in situations where it is necessary to convert MSG files to PDF files. MSG and PDF files are among the most popular and widely used by a wide range of users. However, we must first comprehend the meanings of the terms MSG and PDF.
Microsoft Outlook and Exchange both use the MSG file extension. For the headers and the main message body, it’s just plain ASCII text. There are also hyperlinks and attachments in the file. We primarily transport MSG files for the purposes of archiving and malware scanning.
Adobe created the Portable Document Format (PDF) to allow users to open documents on any device or operating system. The other purpose of a PDF file is to keep the document’s layout exactly the same.
Various Reasons to Convert Outlook MSG to PDF Online with Attachments:
Users find it difficult to change their email format from one format to another. As a result, it’s critical to understand how and why MSG files can be converted to PDF. So, before we go any further, we need to understand why the conversion is taking place. The following are some of the reasons:
Users must reduce the size of their email client by deleting MSG files from the server.
Backup: It is necessary to have a backup option because it can be beneficial for the user to save a backup of important MSG files in a separate folder for future use.
Users of Outlook are unable to prevent others from dragging and dropping MSG files into Windows Explorer.
Legal tool: MSG files can be converted to PDF format and used in forensic cases or any legal case. The PDF format is used to create legal documents.
Using the Manual Method to Convert MSG to PDF Online with Attachments:
You can convert Outlook MSG to PDF files by following the steps outlined below.
To begin, open an MSG file in Microsoft Outlook or select any email from Outlook.
- Then, in MS Outlook, go to the File menu.
- Select Save as an option from the drop-down menu.
- Then save the file in the .html format to your desired location.
- After that, go to that location and right-click on the .html formatted file, and choose Open With MS Word from the menu.
- Then, in MS Word, go to the File menu and select Save As.
- Finally, select the .pdf format to save the file as a PDF.
The manual method is quite complicated and has some limitations in that it will only work for a few files at a time, but it will not work if you want to convert a large number of files at once. Moving a large number of emails through manual procedures takes a long time. This method can only change the content of emails; it cannot change attachments, formats, or metadata.
As a result, many users prefer to use a different tool that is easier to use and will perform the quick conversion method.
An Online Alternative for Converting MSG to PDF with Attachments
You can use the MSG Converter to convert your MSG files to EMLX, PDF, PST, MBOX, MHT, HTML, TXT, and EML formats. The software is compatible with all versions of Windows and Mac OS X. The software also has a free version available so that users can try out the features for themselves.
I’ve explained why and how to convert Outlook MSG to PDF Online with attachments in this blog. Users have the option of using any of the methods listed above. You can use the alternative method if you want a quick and secure conversion process. To avoid the lengthy and time-consuming manual method, the alternative method is the best option.